Summer events require extra planning to ensure attendees stay refreshed and comfortable in the sweltering heat. Unlike indoor gatherings, outdoor summer events expose guests to high temperatures and intense sunlight, which can quickly lead to dehydration and discomfort.
Therefore, various factors must be considered, such as providing ample shade, hydration stations, and cooling amenities like misting fans or water spritzers. Additionally, planning activities that involve water or shade can help guests beat the heat.
By taking these extra steps to plan for summer conditions, event organizers can ensure that attendees have a pleasant experience, free from the discomfort of overheating.
6 Ways to Beat the Heat at Events
DIY Beverage Oasis
Set up a DIY beverage station stocked with icy cold drinks to help beat the heat. Let your guests mix and match their favorite flavors, from infused waters and frosty lemonades to sparkling sodas and fruity mocktails.
And don’t forget the essential ingredient to keep things coo, bagged ice. Get in touch with a bagged ice supply company to avoid any inconvenience. With plenty on hand, your drinks will stay chilled to perfection all day long.
Frozen Treat Extravaganza
Create a compelling display of frozen delights, from creamy ice cream sandwiches and fruity popsicles to refreshing gelato and shaved ice concoctions. With bagged ice keeping everything frosty and delicious, your guests can beat the heat in style.
And for an extra touch of fun, set up a DIY toppings bar so everyone can customize their frozen masterpiece.
Splash-tactic Water Games
Keep the good times flowing with a splash-fantastic lineup of water games and activities. Whether you’re hosting a backyard barbecue or a company picnic, there’s no shortage of watery fun.
Set up a slip and slide for high-speed thrills, or organize a water balloon toss for a splash-worthy competition. When it’s time to cool off, keep plenty of bagged ice to soothe those inevitable bumps and bruises.
Chill-Out Cooling Stations
Beat the heat with designated chill-out zones where guests can take a break from the sun and comfortably relax. Set up shaded areas with cooling fans or misting systems to provide relief from the heat. Offer chilled towels, handheld fans, and cooling sprays to help guests stay cool and refreshed.
Remember to keep those ice buckets topped with plenty of bagged ice to ensure everyone stays chilled throughout the event.
Frosty Refreshment Menu
Keep things cool when catering for your summer event with a menu full of frosty refreshments. Serve up cold appetizers like chilled gazpacho shooters or refreshing cucumber salad bites.
For the main course, choose chilled soups, seafood salads, or build-your-own taco bowls with plenty of fresh toppings. Of course, a summer event would only be complete with a selection of frozen desserts.
Tropical Fruit Smoothie Bar
Transport your guests to a tropical paradise with a DIY smoothie bar featuring an array of fresh fruits and icy blends. Set up a colorful display of ripe bananas, juicy berries, sweet mangoes, tangy pineapples, and a selection of yogurt, almond milk, and fruit juices.
Let your guests get creative as they blend up their custom smoothie creations. Remember to keep the blender stocked with plenty of bagged ice for that perfect frosty finish.
